What is screening?
The screening function allows entities to be screened or matched against a universe of Word-check records based on a number of factors such as primary names, aliases, secondary identifiers and data sources. How entities are matched and the World-Check records universe used is defined via the Group Admin Screening settings and can be specific to each client group.
What is the difference between manual and automated on-going screening?
Manual screening is performed by an analyst using the single case or batch “screen” function on an ad-hoc basis whereas ongoing screening is performed automatically by the World-Check One system on a regular basis. Manual screening or on-going screening alert analysts to new matches, changes to existing matches depending on group screening settings.
Manual screening includes all World-Check records regardless of when those records were created or last updated, whereas on-going screening only identifies new or updated World-Check matches if these records were created/updated since the case was last screened.
What’s does “Unresolved” matches mean?
Unresolved matches are World-check matches that have not been resolved by an analyst or auto resolved as false by the system.
What does “Review Required” mean?
Review required indicates that the system has identified an existing match that has changed since your last review. This flag can be raised via manual or on-going screening when the system identifies material changes to the World-Check Record or case data that could alter the risk assessment of a previously reviewed match.
Why do I still receive C4 updates when I have excluded them from my group settings?
Updates to records are only flagged if they match the C1-C4 category defined in the respective Group settings. It is possible however for a record to be updated multiple times, whereby a C1 update is flagged as a new review required action, but subsequently the same record is updated with C4 prior to the original C1 review required being cleared. This may give the false impression that the record alert was flagged in error.
What criteria is used to flag new matches or existing matches requiring review?
In order to ensure that material changes to either case data or World-Check records are clearly highlighted to analysts, World-Check One uses a set of rules that dictate when “Unresolved” or “Review Required” match alert is flagged. This is based on a number of factors such as the update category, whether the case or record was updated, the resolution state of each match, increase or decrease to match strength and when the update occurred. The section below provides a number of written examples followed by table highlighting all the current logic.
Example 1
Analysts updates an existing case location from “Argentina” to “Colombia”. The original case contained 1 “Positive” match for Argentina, 1 “Possible” match for “Colombia” and 100 “False” matches from various Latin American countries. The analyst rescreens the case manually. The rescreen flags up 3 review required for “False” matches categorised as “Colombia”.
Example 2
Analysts updates an existing case and adds gender = Male and saves. The original case contained 100 unresolved matches. The analyst enables Ongoing Screening. After the ongoing screening run 95 matches marked as “Female” have been auto-resolved as “False”. 5 Matches remain unresolved consisting of 3 gender = Male and 2 with gender = Unknown.
Example 3
Client admin updates group settings and adds PEPs as source type to Group A. A case marked for on-going screening identifies 1 PEP match updated since the case was last screened. The analyst now manually rescreens the same case and a further 10 new PEP matches updated prior to the case was last screened are flagged by the system. The reason is that On Ongoing screening only captures new matches/updates to existing matches if they were created/updated after the last screening of the case, whereas manual screen is not restricted to the last screening date of the case.
Example 4
Analyst enables on-going screening for a case and enters secondary identifiers such as “location” and “country of birth”, This case contains 1 “Positive” match and 2 “False” Matches. The positive WC match has been updated since the case was last screened and is flagged as a “Review Required”. 1 “False” match has also been updated, but the secondary identifiers do not match, so no alert is generated.
How do I distinguish between an Auto resolved as “false” match and manually resolved as “false” match?
Matches automatically resolved as false by the system will NOT have a “Last Resolved date” or risk level or reason, whereas matches resolved by an analyst will register the date and time when the last resolution update occurred.
Do I need to rescreen cases if I change group screening settings?
Yes, if you update group screening settings such as source types (i.e. add Law Enforcement) and wish to ensure that all existing cases on the group are rescreened against the new settings, a manual rescreen would be recommended. As the new settings would only come into effect for any new screens, or new/updated WC matches generated from the point at which the settings were changed. Any potential new WC records matches that were last updated PRIOR to the group settings being updated would not be captured via On-Going Screening until those WC records are next updated.
World-Check One is continually improving and fine-tuning matching technology, we would therefore recommend that clients consider manually rescreening cases on periodic basis.